Get the most out of Evernote

December 8th, 2010 at 2:09 PM  7 Comments

I’m a huge fan of Evernote. It ranks right up there with Gmail in terms of applications I live my life in. When people sit down with it for a while and begin to use it, or have someone explain all the interesting ways it can enhance their productivity, it doesn’t surprise me that they become as hooked to it as I am.

I first became exposed to it when I got an iPhone 3G in 2008. It had existed as a platform a couple years before that and was popular with the Windows Mobile & Tablet PC crowd, but wasn’t really on my radar. At the time, I dismissed it as nothing more than a note taking app for the iPhone. The only reason I started using it was because I wanted something that would sync the notes on my iPhone to another system, since iTunes didn’t do it at the time. Not really something I’d adjust my workflow around.

Sure I’d used it off and on, but it hasn’t been until the last few months that I’ve come to realize all the ways it can be used. It’s more than just a simple mobile app, it exists on nearly every platform and helps sync your documents, notes, images and throughts between computers and between mobile devices. Their cloud keeps all your clients linked together and helps put the data and knowledge you keep in their service ready for use at any time.

I’ve decided to share some of the exciting ways I use (or have seen it used) to make myself more organized, more productive and less scatter brained.

Evernote has begun to replace my normal Windows file system for keeping track of data. Now obviously, when I say everything I don’t mean put your iTunes library in Evernote, or your Adobe Lightroom catalog. No, I’m talking about all your text files, PDFs and screenshots. The stuff that the normal system administrator has scattered all around their hard drives, but would greatly benefit from a centralize repository.


Becoming (or staying) an organized sysadmin (contest with free stuff)

November 18th, 2010 at 11:31 AM  4 Comments

Most system administrators can tell you about the importance of being organized but few can pull it off very well. We’re always being pulled in different directions, by different people. There are always those fires that need to be put out ASAP, sometimes at the least opportune times. So it’s hard to always make the most efficient use of your time and keep things organized.

We’d like to see what are some of the ways our visitors try and stay organized. What are the tools and methods you use to keep track of projects, your personal calendar, tasks, your files, your notes, etc. We welcome our visitors to post a comment in this thread and let us know what are the ways you keep yourself on track. We’ll gather up the best ones and share them in another post, and for a couple of the best ones we have something special to give away to you. (It’s a secret)

To get you started I’ll give you an example of my personal tools:

There is one program I use on every system and mobile device that helps me keep track of things. The main one is Evernote. It’s a great piece of software that runs on all my Windows boxes, as well as my iPhone and Blackberry. It can keep track of screenshots and sync them into the cloud and to all my other devices. I also have the Chrome plugin installed so when I find something I need to remember (for instance, steps to fix a problem) I can highlight it and with a couple clicks instantly import it into Evernote. Since there are clients on both my iPhone and Blackberry when I’m on the go and need to make a note of something I can write it down or snap a picture and sync it up into the system for later use. Evernote also gives you an email address that you can add to your contacts to forward important emails into the system with. I have that setup with both my personal email and business email, so important emails get dumped into Evernote for quick retrieval. Evernote helps keep my thoughts, findings and important documentation easily accessible.

There you go, it’s that easy. So lets hear how you keep yourself organized!