Catchalls, On Behalf of and Google Apps

December 8th, 2009 at 9:22 AM  No Comments
As most of you know for quite some time I have been looking for a way to consolidate multiple email accounts in one nice interface.  I run a small business and have many email accounts that go directly to me.  It would be nice if I were able to log into one web based email service and be able to read/respond the emails from these accounts in one centralized location.  Every service I tried there was a downfall of some kind.  I really liked Google’s email solutions but they had one draw back; the on behalf of annoyance that has bugged many Google mail users since they started to allow users to send email from a different email address.

I got an early Christmas present in July when someone pointed me to this blog post on Google Apps blog.  FINALLY they have setup a work around for the “on behalf of” problem.  I immediately started to go through in my head how this was all going to work.  I did a Google Search on setting up Google Apps to see what other users were doing and I found an article about a completely different approach to managing emails.  Users are setting up a domain on Google Apps and setting their main email as the catchall for the domain.  Brilliant!  Now, when I sign up on a website I use and can have my filters automatically tag the emails coming in.  Also, if the website sells my information or gets hacked and I start getting spam I can blackhole the email account and decrease the amount of spam I receive on a daily basis to almost nothing.

Catchalls have been around for sometime and I am surprised over time other users haven’t figured out the benefits of using a catchall email account with a domain like I have setup in this situation.  This is a great setup for any user or a small business who wants to look like more than a one man shop.